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HR and Payroll Management

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HR & Payroll Management


The Octagon HRMS Module satisfies the needs of Human Resource Information Management by combining all aspects of Human Resources, Payroll, Time Keeping, Leave, Taxation, Employee and Manager Self Service into a single solution, thus eliminating unnecessary duplication of data.

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Functions

  • Customized web-based solution for easy access from anywhere across the globe
  • Multi-company set-up
  • HR Organization Hierarchy
  • Employee and Workers’ Master
  • Import Employee Master
  • User-defined Fields in Employee Master
  • Maintain different Pay Structures and Salary Component
  • Pay Formula Builder
  • Time-keeping, Leave and Attendance
  • Bio-metric Device Integration
  • Online Leave Applications with approval process
  • Loans & Advance Management
  • Flexible 'Search' and 'Browse'
  • Statutory Forms
  • SMS & Email alerts of Leave, Loan, Salary, Birthday Reminder as required by Organization
  • Email and SMS Template
  • Audit trail for data security, record history and lost data with Reports
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Payroll

  • Configurable and Unlimited Salary Structure Group.
  • User defined Salary Component Heads
  • User defined Salary Heads (Allowance & Deductions)
  • Salary Increment with Increment History
  • Auto adjust Loan EMI
  • Payroll History
  • Pro-rata Calculation
  • Single Click Salary Processing
  • Hold Employee Salary and re-process held salary
  • Tax Calculation
  • E-Pay slip
  • Payroll process
  • Pay slip Generation & auto emailing to Employee
  • Employee Transfer, Promotions & Increments
  • Full & Final Settlement
  • Generates all statutory forms such as PF, ESIC & P. Tax Report, Form 3A, Form 5, Form 12, Form 6 and Form 16 etc.
  • Auto tax Calculation


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Loan Management

  • Loan Master
  • Loan Request
  • Loan Request Approval
  • Loan Account
  • Loan Re-Payment
  • Loan Repayment Schedule
  • Loan Register
  • Employee Loan Account
  • Loan Repayment Schedule
  • Loan Approval Status
  • Loan Request Statement
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Income Tax

  • Auto Deduct Income tax
  • Employee Investment Declaration
  • Form 16 Generation
  • Employee PAN Status
  • Tax Declaration Gap Analysis
  • Monthly Tax Statement
  • Employee Tax Statement
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Leave Management

  • Define Leave Type and Policy
  • Define Leave Rules
  • Online Leave Application
  • Setup Leave Approval
  • Track Employees on Leave
  • Leave Summary and Detail View
  • Leave Application Sheet
  • Individual Leave Account
  • Leave Approval Pending
  • Rejected Leave Application
  • Leave Balance Sheet
  • Holiday List
  • Leave Encashment History
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Attendance

  • Multiple Attendance Class
  • Flexible Attendance Input
  • Late Coming, Early going, Absence due to travel on Duty
  • Biometric or Time-System Integration
  • Import Excel file
  • Online attendance system from ESS
  • ID Card Attendance Identification
  • Payroll Integration
  • Daily Attendance Statement
  • Monthly Attendance Summary
  • Current Present Employee
  • Daily Absent Report
  • Employee Absenteeism
  • Holiday Work

Finance & Accounting
The Finance and Accounts module helps in auto-accounting, financial book-keeping, ledger posting, and financial statement generation. It is loaded with robust features, control tools, user-friendly application design and structure. The features help organizations manage and finalize error free accounts as per statutory compliance.
Purchase Management
The ERP Purchasing Module provides for the complete procurement process, from requisition, vendor quoting, purchase order issue through receiving, inspection, cost accrual and vendor payment. It controls and tracks inbound supply chain, helps in vendor management, and enhances procurement function effectiveness.
Inventory Management
Stock & warehouse management within the Octagon- ERP system provides an organization wide stock visibility, on hand inventory valuation, handles complex storage needs, maintains audit trails and captures stock movement using bar-codes or tags.
Sales & Dispatch Management
Sales and Distribution helps organizations to manage the complete sales cycle from pre-sales to invoicing. It automates sales function, product and price management, order management (from scheduling to delivering), enquiry management, and quotation management.
HR and Payroll Management
The Octagon HRMS Module satisfies the needs of Human Resource Information Management by combining all aspects of Human Resources, Payroll, Time Keeping, Leave, Taxation, Employee and Manager Self Service into a single solution, thus eliminating unnecessary duplication of data.